HANOVER SCHOOL DISTRICT 28

WEATHER STATUS:

NORMAL

Own Your Education!

WEATHER STATUS:

NORMAL

Communication

The Communications Department provides communications, media relations, social media, crisis communication, and content creation. It is a goal to ensure families, staff, community members and the media receive accurate and timely information.

What does this department do?

  • Share information about our schools and students through multiple forms of media.
  • Build capacity for school and central staff to share information through websites, social media, and community gatherings.
  • Provide clear and timely crisis communications during inclement weather, natural disasters, or other emergencies.
  • Community Relations, S-CAP, Grants, our Annual Angel Tree, and much more!

Lori Hall-Underwood
Communications Director and Webmaster
[email protected]

Prairie Heights Elementary School PTA

We invite you to join PTA for your child because increasing our membership, by even one, makes it possible to provide important educational resources, speak up on important issues and create a stronger school community.

Hanover Jr/Sr High School PTSA

PTSAs provide youth members with the opportunity to make a difference by developing leadership skills, learning about the legislative process, increasing their self-esteem, and contributing to the school and community. In turn, adult PTSA members gain a new perspective for program development and youth leadership development and acquire a better understanding of the youth of today.

District Accountability Committee

The District Accountability Committee is a committee of the Board of Education. The DAC meets multiple times during the school year to meet its responsibilities as outlined by the Colorado Department of Education.

Additional Links

Hanover School District 28 faculty and staff make the world go round! We want to showcase our amazing staff for who they are and what they do by celebrating them. This is a great way to get to know a few of our educators and staff who support students and families each day!

Do you have someone you would like to spotlight?

Complete the form below to submit a staff spotlight nomination. This will be shared on our website and social media platforms.

Staff Spotlight Nomination Form


    Submit a good news story or event!

    We know that there are great things going on in our schools every day. Help us to celebrate the achievements of our students, teachers, and staff to parents and the Hanover community!

    The kinds of school stories and events covered:

    • Events or activities that highlight academic excellence
    • Activities that show a diversity of education and excellence (authentic learning, STEM, outdoor learning, expeditionary learning, etc.)
    • Individual student, teacher, or staff member achievements
    • School/Student fundraising achievements for third-party nonprofit causes
    • Annual school traditions
    • Profiles of teachers and principals
    • District, state, regional and national level competitions and championships
    • Schools collaboration on a project or activity

    Depending on the story or event, we may provide coverage via social media, a written article, and/or photo coverage. 

    HANOVER SCHOOL DISTRICT 28

    Communication Plan

    2023-2024

    Our mission is to foster a safe school environment that promotes positive relationships, inclusion through collaboration, diversity and acceptance, respect with responsibility, sensitivity, and honesty, while developing the academic and character skills to serve our students throughout their lives.

    Hanover School District 28
    Paul Calvert, Sr., Superintendent

    Prairie Heights Elementary School
    Chad Riggs, Principal
    7930 Indian Village Heights
    Fountain, CO 80817
    (719) 382-1260

    Hanover Jr/Sr High School
    Mark Koopman, Principal
    Jeff Jordahl, Assistant Principal
    17050 S. Peyton Hwy
    Colorado Springs, CO 80928
    (719) 683-2247

    Communications Department
    A Division of the Superintendent
    Lori Underwood, Communications Director


    Why a Communications Plan?

    A clear communications plan is vital to the success of Hanover School District 28. It is also critical to ensure that all the staff, students, parents, Board of Education, and community are informed. 

    Forms of Communication

    • Website
    • Social Media (Facebook, Nextdoor)
    • ParentSquare
    • News (weather delays/closures)
    • Alma (students and parents)
    • AptaFund (staff)
    • Letters
    • Personalized Phone Calls

    Objectives

    • Distinguish barriers to improving dialogue with parents
    • Better engagement between staff, parents, and students at our schools
    • What makes parents decide to enroll their children in our school?
    • Eliminate disconnects with the community
    • Are we reaching prospective students effectively?

    Goals

    • Enhance current website
    • Establish a communications advisory committee
    • Increase social media following
    • Recount popular retired teachers and staff
    • Develop a school mobile app
    • Increase social media content (more postings)
    • Use technology to survey stakeholder groups
    • Increase messaging around essential programs
    • Show the fun side of the school
    • Highlight featured teachers and non-teaching staff members
    • Better utilize intranet for in-service and professional development
    • Develop social media ambassadors
    • Create a school-style guide for staff emails
    • Highlight successful alumni
    • Video Storytelling

    Communications Guidelines

    • All messages will be audience-specific
    • Every key message (see key messages) will be communicated formally
    • All messages will distribute through an appropriate channel
    • Information will communicate what people need to know before they need to know it, with the Superintendent’s input and review
    • All communication is tailored based on what people need to know
    • The Superintendent must approve all critical communications
    • Undertake regular, unbiased reporting

    Stakeholders  

    • Students
    • Parents
    • Staff
    • Board of Education
    • Community
    • Prospective Students
    • Realtors
    • Churches
    • Businesses
    • Public Officials
    • Emergency Personnel

    KEY MESSAGES

    • Promotion of school happenings and news (e.g., achievements, events, etc.)
    • Time-critical school information (e.g., emergencies, closings, policies, etc.)
    • Ongoing procedural communications and information exchange
    • PTA events and other important parent-related issues
    • Leadership and education improvement ideas (e.g., parent resources)
    • School funding and community outreach (including fundraising and levies)
    • Stories and imagery of the school’s successes and impact on the community (cool human interest content, alumni, photos, videos)

    Emergency Communications

    We want to ensure Hanover School District parents receive the emergency alerts important to them.

    What if I didn’t receive the alerts?

    Log into the ParentSquare App (https://www.parentsquare.com/signin).

    Notification types include:

    • Urgent Smart Alerts & Notices includes any urgent alerts, attendance notices, and auto notices marked as critical notices (cannot be disabled).
    • General Announcements & Messages includes any posts, direct messages and reminders.
    • School Alerts includes any Smart Alerts and other student notices.

    Under General Announcements, you can select when you want to receive notifications for posts. Select Off, Instant or Digest notifications.

    • Off: no notifications about posts will be sent to you. Emergency Alerts and Notices will still be sent. School Alerts will still be sent if turned on.
    • Instant: you’ll receive an email and/or text and/or an app notification every time a notice or message is sent.
    • Digest: you’ll receive an email and/or text and/or an app notification once a day in the evening with all posts from that day.

    What will my caller ID show when I get calls?

    When you receive communication from Hanover, the number displayed will depend on the type of message. The two types of communication include:

    • Emergency Notifications (critical communications): 305 area code (you may wish to add this)
    • Specific school notifications will come from (719) 683-2247.

    How will you contact me?

    If there is an emergency at your child’s school (Lockout, Secure, Evacuation, Shelter, Hold, etc.) we will send information to all contacts in our system via phone, text and email.

    How will you notify me of weather delays/closures?

    We will notify you of a weather delay or closure via text and email only unless there is an extenuating circumstance, such as a last-minute change in school status. Weather closure/delay information will also be shared on our website, Alma, social media, as well as with local media outlets.

    Internal communications

    Perhaps our most important audience: is our students, instructors, and non-teaching staff. They help us live up to the school mission.

    Email groups for staff at each school, each department, and district for ease of communication between staff and administrators. Staff calendar displaying assessment schedule, building events, and more. 

    Media and community relations

    Help celebrate the achievements of our students, teachers, and staff to parents and the Hanover community by sharing the great things going on in our school!

    The kinds of school stories and events we cover: When determining news coverage, we seek out interesting or unique stories that would appeal to the broader Hanover community, such as:

    • Events or activities that highlight your school
    • Activities that show a diversity of education and excellence (authentic learning, outdoor learning, expeditionary learning, etc.)
    • Individual student, teacher, or staff member achievements
    • School/Student fundraising achievements for third-party nonprofit causes
    • Annual school traditions
    • Profiles of teachers and principals
    • District, state, regional and national level competitions and championships
    • Schools collaborating within Hanover or El Paso County on a project or activity

    Parent engagement: 

    Prairie Heights Elementary School PTA

    We invite you to join PTA for your child because increasing our membership, by even one, makes it possible to provide important educational resources, speak up on important issues and create a stronger school community.

    Hanover Jr/Sr High School PTSA

    PTSAs provide youth members with the opportunity to make a difference by developing leadership skills, learning about the legislative process, increasing their self-esteem, and contributing to the school and community. In turn, adult PTSA members gain a new perspective for program development and youth leadership development and acquire a better understanding of the youth of today.

    District Accountability Committee

    The District Accountability Committee is a committee of the Board of Education. The DAC meets multiple times during the school year to meet its responsibilities as outlined by the Colorado Department of Education.

    CHANNELS

    District Website

    The website serves as a self-service portal for all information for the school, including the District’s Master Schedule and the District interactive calendar. The interactive calendar shows all school district, school, and activity events.

    The most recent district news can be found on the school district’s home page and is always archived on our Hornet’s Nest blog. Folks may find employment opportunities, finances of the District, and handbooks for students and employees.

    Alma

    The District uses Alma as its student information system. Each school has its own link for logging in (phe.getalma.com, jshs.getalma.com, hoa.getalma.com). The portal is a direct connection to the student database system. Parents can log in to the portal to view their child’s current gradebook, attendance, disciplinary actions, and positive actions. We will utilize Alma during an emergency to alert parents and guardians. Please log in and review your student’s progress weekly or more often.

    ParentSquare

    The ParentSquare app is an all-in-one, secure, two-way communication platform to disseminate information about the schools and District: reminders, announcements, and other necessary details. The app is free to download, and users can modify their preferred language and method of communication: whether it is text or email. Once a student is enrolled, their parent/guardian will receive an invite to join ParentSquare. Parents are asked to be sure their current email and phone numbers are up to date by informing the school.

    ClassDojo

    Prairie Heights Elementary School currently uses Class DoJo for multiple purposes. Teachers and staff use Class DoJo daily to communicate with parents. In addition, school-specific announcements and celebrations are posted regularly on Class DoJo. All parents should register with Class DoJo to receive these communications; however, this channel of communication will phase out as the District utilizes ParentSquare more.

    Counseling and Networking

    The Community Resource website contains a wealth of Hanover community information, including career and academic support, community connections, financial and resource assistance, food and nutrition, and physical/mental health resources.

    Board of Education Meetings

    The Board of Education meets monthly on the third Wednesday, starting at 6:30 pm. The official Board of Education calendar is found on the website. Parents and community members can sign up to speak at the start of each meeting by completing the online form or asking the Secretary to the Board before the meeting. All meetings are open to the public. Those interested can attend the meetings in person or watch live using the Zoom link, and documentation for meetings is located on the Board of Education page of the website.

    District Accountability Committee (DAC)

    The District Accountability Committee reports to the Board of Education. The committee is composed of members, which the Board approves. The committee includes staff members and parents. The District Accountability Committee meets on a near monthly basis to perform the responsibilities set aside by the Colorado Department of Education and approved state legislation. Parents, staff, and the community are allowed to observe these meetings in person and online via Zoom. The District Accountability Committee chair also  The information can be viewed by attending the Board meeting or watching via Zoom.

    Coffee with Coop

    Coffee with Coop is a periodic meeting. The exact meeting dates are on the calendar. This is an opportunity to chat about the District with the Superintendent in an informal setting. Whether it is suggestions, ideas, or concerns, Mr. Cooper wants to hear from you! Students, parents, staff, and community members are encouraged to attend.

    Blog: Hornets Nest

    Hornets Nest is one of our school’s best opportunities to keep parents engaged and informed of District news. A forum to reinforce the school brand, strengthen ties with media, and depict our school leadership, as well as, a history of published posts. Posts automatically sync with the website homepage, shared on our Facebook page and other social media channels.

    Social Media

    Social media channels need to be a big part of our communications mix. Understanding which social media to use and when to use it requires understanding the limits and life cycle of the content posted to each of these channels.

    The District utilizes a Facebook page and a Nextdoor group for sending updates and reminders.

    Parent Teacher Association (PTA)/ Parent Teacher Student Association (PTSA)

    Both schools have a parent organization that meets monthly. The purpose of these groups is to communicate updates, respond to questions, support the school through parent-led activities, and support fundraising. Meetings dates are on the website and District interactive calendar.

    Booster Club

    Hanover Jr-Sr High School has a parent-run Booster Club. The purpose of the club is to support the athletics and activities at the school. The Booster Club holds fundraisers to include running concessions at athletic events. If you are interested in learning more or joining the Booster Club, you can email [email protected].

    Parent-Teacher Conferences

    Twice each school year, both schools hold conferences for parents and teachers. The purpose of the conferences is to provide an update on student academic, social, and emotional status. Parents are advised to attend their student’s conferences.

    Report Cards

    Each quarter, our schools send parents and guardians their student’s academic progress via report card. The report card shows progress for the student in meeting the standards and objectives for their assigned curriculum. Parents and students can always view current grades through the Alma portal.

    Not all channels are meant for every kind of communication from school. While a text or voice message to a parent is helpful when there’s a one-hour weather delay, the score from Friday night’s football game is hardly news that needs to be pushed via notification.

    PATHWAYS

    MEASURES

    Feedback Measures

    If the feedback was positive and all of the criteria were met, then the communication method/process was a success. However, in some cases, the feedback may show that certain success criteria were not met, and an alternative communication method or message distribution may need to take place to correct any issues raised.

    Measurements:

    • Questionnaires
    • Google Analytics
    • Social Media Analytics and Interactions
    • ParentSquare Analytics
    • Feedback Forms
    • Complaints Forms

    Success Criteria

    Quality feedback measures to determine successful communication:

    • Analytics show multiple clicks throughout the website, including deep pocketed pages and engagement on social media
    • Feedback forms are active and submitted by parents and other stakeholders
    • ParentSquare analytics are showing push notifications received
    • Videos of storytelling views increase over time
    • The message reached its intended audience
    • The message was distributed through the planned channel
    • The output reached the intended audience on schedule

    TAKEAWAYS

    Assumptions

    • There are adequate resources/staff available to complete the information
    • The importance of communication is known
    • The timeframes listed in the Communications Content Schedule are satisfactory
    • The required budget is available to complete the tasks needed

    Risks

    • Key communication resources are unavailable (internet down, stakeholders’ accessibility to platforms)
    • Stakeholders do not look at the Website, Social Media, Calendars, ParentSquare
    • Staff training
    • Staff changes
    • Posting images of students whose parents did not give consent or by law cannot have their picture taken
    • Breakfast/lunch menus are not shared publicly, and supply chain shortages cause alterations in menu items, staff shortages, food shortages, and inclement weather.

    Additional Documents

    The communication Plan does not end with the plan. It is important to outline the content our District publishes to create clarity. Additional documents are needed to execute a comprehensive communication plan.

    • Communication Content lists the content needed
    • Designated Roles list those responsible for obtaining content (internal document)
    Systems-Level: All Topics Road Map
    Topic / Purpose
    Targeted Audience
    Message (content)
    Method(s) or Channel(s)
    Accountability:
    Initial Delivery Date(s)
    Frequency (e.g., weekly, monthly)
    (responsible to post)(responsible to review)
     
    District
    Mission / Vision StatementStudents, Staff, Parents, Community, All StakeholdersExact InformationWebsite, Strategic Plan, SCAPCommuications Director (update once approved by Board of Education)Superintendent, Administration, Teachers, Staff, and Community Members As needed
    List of Schools with addresses and phone numbers listedStudents, Parents, Employee OpportunitiesExact InformationWebsite, enrollment forms, ParentSquareCommuications DirectorSuperintendent, Principals, HR As needed
    Newsletter (as released)Students, Parents, Community, All StakeholdersMonthly messages from teachers and staff on the positive culture in our schools (teachers and staff can alterate months so that they aren’t overloaded)Website, Social Media, ParentSquare, Direct MailCommuications DirectorSuperintendent and Communications Director Periodic
    Weather StatusStudents, Staff, and ParentsNormal, Two-hour delay, Closed, No out-of-district transportationWebsite, Social Media, ParentSquare, News ChannelsCommuications DirectorSuperintendent, Transportation Manager, and/or Principals As needed
    District Emergency – immediate situationTeachers and StaffEmergency SituationDistrict Staff Email List, ParentSquare notification to ONLY staffCommuications DirectorSuperintendent and Communications DirectorOnce information is available, but not before everyone is potentially safeAs needed
    District Emergency – situation is ongoing and information is available to shareParents and CommunityEmergency SituationParentSquare notification system to Parents, Social Media (ONLY IF PARENTS HAVE BEEN ADVISED AND DOES NOT CAUSE HARM)Commuications DirectorSuperintendent and Communications DirectorOnce information is available, but not before everyone is potentially safeAs needed
    Important UpdatesStudents, Parents, Community, All StakeholdersNormal Important UpdatesWebsite, Letters sent home with students (if necessary), Social Media, ParentSquare, School Electronic SignsCommunications DirectorSuperintendent and Communications DirectorAs information is sent to the Communications Director via emailContinuous
    No Photo ListCommunications Director, Teachers, and StaffList of students at all schools Commuications DirectorAdministrative AssistantsA shared list created as students are registered and kept up to date when new students enroll throughout the school yearContinuous
    S-CAP PrioritiesAll stakeholdersUpdated PrioritiesWebsiteCommuications Director posts updates once information has been updated and communicatedSuperintendent, Administration, Teachers, Staff, and Community MembersUpdate as neededAnnually
    A page designated for each of the Districts Departments to include Staff, their contact informationStudents, Parents, Community, All StakeholdersInformationWebsiteCommunications Director posts updates once information has been updated and communicatedSuperintendent and Communications DirectorBeginning of the school yearContinuous
    Resources for Students, Parents, Staff, and the CommunityStudents, Parents, Community, All StakeholdersInformationWebsiteCommuications Director posts updates once information has been updated and communicatedSuperintendent and Communications DirectorBeginning of the school yearContinuous
    District CalendarStudents, Parents, Community, All StakeholdersEventsWebsiteCommuications Director posts updates once information has been updated and communicatedSuperintendent and Communications DirectorBeginning of the school yearContinuous
    Systems-Level: All Topics Road Map
    Topic / Purpose
    Targeted Audience
    Message (content)
    Method(s) or Channel(s)
    Accountability:
    Initial Delivery Date(s)
    Frequency (e.g., weekly, monthly)
    (responsible to post)(responsible to review)
     
    Prairie Heights Elementary School
    AttendanceStudents, ParentsTardy and/or absenteeismEmail, ParentSquare, Alma, Phone Call, and/or letter home to studentTeachersAdministrators and Administrative AssistantFirst of the 2022-23 school yearDaily
    DisciplineStudents, Parents, Teachers who have the student enrolled in their classesOccurance, ConsequenceEmail, ParentSquare, Alma, Phone Call, and/or letter home to studentTeachersAdministratorsFirst of the 2022-23 school yearEach Occurance
    GradesStudents, Parents Email, ParentSquare, Alma, Phone Call, and/or letter home to studentTeachersAdministratorsFirst of the 2022-23 school yearContinuous
    Class EventsStudents, ParentsInformation on the eventParentSquare, Alma (social media and website if appropriate)Teachers (are responsible for sending information to webmaster) and Communication DirectorTeachers and Communication DirectorFirst of the 2022-23 school year and/or once approvedContinuous
    School-Wide EventsStudents, ParentsInformation on the eventWebsite, ParentSquare, Alma, Social MediaTeachers/Administrators send information to webmasterCommunications Director can promote once the webmaster has been notified of such eventsFirst of the 2022-23 school year and/or once approvedContinuous
    Staff pictures and their Contact InformationStudents, ParentsUpdate photos, email addresses, and biosWebsite and AlmaCommunications Director, the HR department is responsible for sending updates on staff changesPrincipal, Administrative Assistant, and HRFirst of the 2022-23 school yearContinuous
    PTAStudents, Parents, CommunityAgenda, location, and zoom linkWebsite, Social Media, ParentSquare, and JSHS PTSACommunications DirectorPTA Committee Continuous
    CalendarStudents, ParentsEvent InformationWebsite, Social Media, ParentSquare, AlmaSecretaryPHE Admin Asst and Communications DirectorOn or before July 1st each yearContinuous
    Assessment CalendarStudents, ParentsDates, times, assessmentWebsite, Alma, and ParentSquareCommunications DirectorPHE PrincipalBeginning of each school yearAnnually
    MenusStudents, ParentsMonthly menusWebsiteCommunications DirectorFood Services Director and Communications DirectorAugustMonthly
    Celebrations and ShoutOut RecognitionStudents, Parents, CommunityCongratulationsWebsite and Social MediaCommunications DirectorPrincipal, Assistant Principal, and Communications DirectorFirst of the 2022-23 school yearContinuous
    Bike AwardsStudents, Parents, CommunityCongratulationsWebsiteCommunications DirectorPrincipal, Assistant Principal, and Communications DirectorFirst of the 2022-23 school yearContinuous
    Golden AppleStudents, Parents, CommunityCongratulationsWebsiteCommunications DirectorPrincipal, Assistant Principal, and Communications DirectorFirst of the 2022-23 school yearContinuous
    Student CouncilStudents, Parents, CommunityInformation regarding meetings and eventsCalendar, ParentSquare, AlmaTeacher in charge of Student CouncilPrincipal, Assistant Principal, and Communications DirectorFirst of the 2022-23 school yearContinuous
    Systems-Level: All Topics Road Map
    Topic / Purpose
    Targeted Audience
    Message (content)
    Method(s) or Channel(s)
    Accountability:
    Initial Delivery Date(s)
    Frequency (e.g., weekly, monthly)
    (responsible to post)(responsible to review)
            
    Hanover Jr/Sr High School & Hanover Online Academy
    AttendanceStudents, ParentsTardy and/or absenteeismEmail, ParentSquare, Alma, Phone Call, and/or letter home to studentTeachersAdministrators and Administrative AssistantsFirst of the 2022-23 school yearDaily
    DisciplineStudents, ParentsOccurance and consequenceEmail, ParentSquare, Alma, Phone Call, and/or letter home to studentTeachersAdministratorsFirst of the 2022-23 school yearEach Occurance
    GradesStudents, Parents Email, ParentSquare, Alma, Phone Call, and/or letter home to studentTeachersAdministratorsFirst of the 2022-23 school yearContinuous
    Class EventsStudents, ParentsInformation on the eventParentSquare, AlmaTeachers (are responsible for sending information to webmaster) and Communication DirectorTeachers and Communication DirectorFirst of the 2022-23 school year and/or once approvedContinuous
    School-Wide EventsStudents, ParentsInformation on the eventWebsite, ParentSquare, Alma, Social MediaTeachers / Administrators send information to webmasterCommunications Director can promote once the webmaster has been notified of such eventsFirst of the 2022-23 school year and/or once approvedContinuous
    CalendarStudents, ParentsEvent InformationWebsite, Social Media, ParentSquare, AlmaAdministrative Assistant, Principal, and Assistant PrincipalsCommunications DirectorOn or before July 1st each yearContinuous
    Staff pictures and their Contact InformationStudents, ParentsUpdate photos, email addresses, and biosWebsite and AlmaCommunications Director, the HR department is responsible for sending updates on staff changesPrincipal, Administrative Assistant, and HRFirst of the 2022-23 school yearContinuous
    Activities and Athletics CalendarStudents, Parents, Community, All StakeholdersEvent information (location, time, person to contact for questions, price) Athletic Director / Communications DirectorCommunications DirectorASAPContinuous
    Jr/Sr High PTSAStudents, Parents, CommunityAgenda, location, and zoom linkWebsite, Social Media, ParentSquare, and PHE PTAIndividual in charge of PTSA sends information to webmasterPTSA Committee Monthly
    Counselor’s NewsletterStudents, Parents, and StaffInformationWebsite, Counselor’s Site, ParentSquareCounselor and Communications DirectorCounselor and Communications DirectorFirst of the 2022-23 school yearPeriodic
    AthleticsStudents, Parents, Community, All StakeholdersPractice Schedules, Coaches and their contact information, Game SchedulesWebsite, Calendar, Social Media, Parent SquareAthletic Director / Communications DirectorCommunications DirectorASAPContinuous
    MenusStudents, ParentsMonthly menusWebsiteCommunications DirectorFood Services Director and Communications DirectorAugustMonthly
    HIVY LeagueStudents, Parents, CommunityGroup InformationWebsite and Parent SquareIndividual in charge of HIVY sends to webmasterCommunications DirectorFirst of the 2022-23 school yearContinuous
    Student CouncilStudents, Parents, CommunityGroup InformationWebsite and Parent SquareIndividual in charge of Student Council sends information to webmasterCommunications DirectorFirst of the 2022-23 school yearContinuous
    National Honors SocietyStudents, Parents, Community, All StakeholdersPractice Schedules, Coaches and their contact information, Game SchedulesWebsite, Calendar, Social Media, Parent SquarePrincipal, Athletic Director and Communications Director sends information to webmasterCommunications DirectorFirst of the 2022-23 school yearContinuous
    Systems-Level: All Topics Road Map
    Topic / Purpose
    Targeted Audience
    Message (content)
    Method(s) or Channel(s)
    Accountability:
    Initial Delivery Date(s)
    Frequency (e.g., weekly, monthly)
    (responsible to post)(responsible to review)
            
    BOARD OF EDUCATION
    Policies and ReviewsStudents, Parents, Community, All StakeholdersPolicies will be located in the Google Drive and divided by subject.Website and Google Public DriveBoard Secretary and Board Assistant communicates with Communication Director to have webmaster post the informationBoard Secretary and the Board Assistant As reviews, revisions, adoptions, and/or rescinding policies occur
    Archived Meeting InformationStudents, Parents, Community, All StakeholdersMeetings formatted in folders in the Google Drive separated for each fiscal year. Previous meetings will have their individual folder located inside that fiscal year with Agenda and Packet.Website and Google Public DriveCommunication Director once Board Assistant has communicated informationBoard Assistant Monthly
    District Accountability
    Students, Parents, Community, All Stakeholders
    Committee and their Contact InformationWebsiteCommunication Director once Board Assistant has communicated informationBoard Assistant Continuous
    BylawsWebsiteCommunication Director once Board Assistant has communicated informationBoard Assistant As needed
    Meeting LinksWebsite, Social Media, ParentSquare, School Electronic SignsCommunication Director once Board Assistant has communicated informationBoard AssistantASAPMonthly
    AgendaWebsiteCommunication Director once Board Assistant has communicated informationCommittee Chair/Vice-Chair (Author)ASAPMonthly
    MinutesWebsiteCommunication Director once Board Assistant has communicated informationSecretary (author)ASAPMonthly
    FINANCIAL TRANSPARENCY
    Financial Transparency: this will be displayed on every page of the website to include,Students, Parents, Community, All StakeholdersInformationWebsite and Public Google DriveCommunication Director once Board Assistant has communicated informationSuperintendentAfter each Board meetingMonthly
    Payables and Credit Card StatementsStudents, Parents, Community, All StakeholdersPayablesWebsite and Public Google DriveCommunication Director once Board Assistant has communicated informationAccounts PayableAfter each Board meetingMonthly
    MILLs, Bond, and any required financial information to be displayed in accordance with CDE and CRSStudents, Parents, Community, All StakeholdersInformationWebsite and Public Google DriveCommunication Director once Board Assistant has communicated informationBusiness ManagerAfter each Board meetingMonthly

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